Accounts Payable accepts scanned/attached signatures and documentation to the online voucher.The department submits the original approved and signed Visitor's Expense Report form, receipts for all expenses, and an Expense Policy Exception Request for any expense submitted for reimbursement that is not in accordance with University policy to ASRSP (for sponsored projects) or to Accounts Payable for reimbursement to the visitor.Once the new vendor code has been processed, Accounting Services will send an email containing the new vendor code to the individual who requested the new vendor.(The W-9 is required for individuals for payment of services, a speaker fee or an honorarium.) The W-9 form is not required for reimbursements/refunds unless the visitor will be reimbursed more than once.For details on adding a vendor, see Supplier Registration (eLearning). ![]() Scan receipts and the completed Visitor's Expense Report form to be attached to the vendor code request entered through the NUPortal.
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